About This Response — RFP C-290255

WisDOT BHM County Highway Equipment Management System Replacement (Concourse). Procurement artifacts and statement of fit.

Procurement Artifacts (Attached to this Demo)

Attachment A · Vendor Reference Form

Attached

Three reference engagements demonstrating county-government scale, RBAC enforcement, and migration. Brown County (lead), Sauk County (parallel run), Bayfield County (onboarding).

DOA-3477 · Vendor Confidentiality & Conflict of Interest

Signed

Vendor certifies no conflicts with WisDOT, BHM, or any participating county. Signed PDF on file.

DOA-3027 · Public Records Redaction Certificate

Committed

Vendor commits to providing DOA-3027 chain-of-custody artifacts with every redaction request (see /admin/redaction).

Amendment #2 · Section 508 / WCAG 2.1 AA Compliance

Compliant

Web accessibility VPAT on file. Demonstrated in /preferences with keyboard navigation, AAA contrast option, and reduce-motion toggle.

Q30 · County Onboarding Methodology

Documented

7-step gated onboarding (Configuring → Master Data → Migration Validated → UAT → Parallel Run → Cutover → Active) with explicit Override w/ Justification for any unresolved migration variance.

What's in This Demo

Working Concourse prototype across 5 personas (Office Manager, Data Entry Clerk, County Admin, Shop Supervisor, Foreman) and BHM Support.
County isolation enforced at every read/write — try the Auditor or denied regional persona on /admin/access-test.
End-to-end Daily Cycle → Approvals → Invoice → WisDOT export flow.
Inventory Freeze (PIC), Equipment Cost Analysis, two-headed Rate Book with WisDOT mid-year sync.
Migration pipeline with override-with-justification for unresolved variances (/migration).
Append-only Audit Log of every Post/Approve/Override/Config_Change/Module_Toggle/Rate_Sync (/audit).

Demo Tour

Sign in as Pat Keller (Office Manager) to see the Brown County dashboard.
Open Combined Daily — note one-screen entry for labor, equipment, and material.
Switch persona to Morgan Reed (Foreman) and approve a batch in /approvals.
Generate a WisDOT invoice in /invoices/generate with the 6-template gallery.
Switch to Riley Shah (BHM Support) and check Bayfield onboarding at 87%.

Prepared in response to WisDOT BHM RFP C-290255 · Demo only · Mock data presented for illustration.